Weekend in a Box

The “weekend in a box” section contains all the handouts needed for a JOURNEY weekend.

These best practices were compiled based on almost 20 years of weekend retreats in several parishes. Typically, the discerned Weekend Facilitators collaborate with the Continuation Committee to inventory and procure the supply materials as they are used for both men’s and women’s weekend.

Hanging files and bins will help you keep track of materials you need for each part of the retreat.

TIME TABLE ACTION WHO

90 Days Prior to weekend Print Forms Materials Coordinator

90 Days Prior to weekend Purchase Holy Items Weekend Facilitator

60 Days Prior to weekend Purchase Supplies Weekend Facilitator

60 Days Prior to weekend Assemble Supplies Weekend Facilitator

10 Days After the weekend Submit Expense Report* Weekend Facilitator

The Continuation Committee should be able to provide you with an inventory of what is available from the last retreat weekends. Typical items that might be available include:

  • Labeled file folders

  • Stock for Table Names

  • Signs

  • Laminate and sheet protectors

  • Sand (enough to fill a small jar)

Step 1: Print Forms

*Please note that while all the other supplies can be purchased after forms are printed, the Avery labels will need to have been purchased in order to print the first form.

Handouts and Signage

Print off one copy of each item (all on white paper is fine, with the exclusion of labels which need to be printed on label paper). Then, using the table below, place a sticky note on each document stating (1) number of copies, (2) color of paper (light shade), and (3) if it needs to be double-sided. You can take these to a printer to have them copied in bulk. (These are all the handouts and signs needed for the weekend and for JOURNEY with Christ.)

  1. Avery 8162 Hanging Folder Labels 

  2. Chapel Entrance sign

  3. Food Drop Off sign

  4. God’s Time sign

  5. Men’s Restroom sign

  6. Women’s Restroom sign

  7. Introduction Sheet

  8. Prayer to the Holy Spirit

  9. One-on-One Sharing Questions

  10. Examination of Conscience

  11. Weekend Handout #1 - Commitment to Jesus

  12. The JOURNEY Begins Handout #1

  13. Sharing Our Journey Handout #1

  14. Evening with the Holy Spirit Handout #1

  15. JOURNEY with Christ Handout #1

  16. JOURNEY with Christ Handout #2

  17. Living a New Life in Christ Handout #1

  18. Supplies by Bin

  19. Supplies by Store

  20. Reimbursement Form / Expense Report

 

Step 2: Purchase Holy Items

  1. Newest Version of the New American Bible – 48

  2. Christ Candles – 2

  3. Bible Enthronement Holder – 2

  4. JOURNEY Parish Bible – Engraved – 2

  5. Cross, 12” brass – 2

Step 3: Purchase Shopping Items

For list of stores and items please see document Supplies by Store that was printed in Step 1.

Step 4: Assemble Boxes

Use the document, Supplies by Bin that was printed in Step 1, to assemble the facilitator, men, and women’s bins.

* All leftover supplies can be given to the Regional Support Team for future use